What is the Iowa eTranscript Gateway?
The Iowa eTranscript Gateway is a standardized, electronic transcript system created for Iowa’s high schools through a unique partnership between the Iowa Department of Education, the Iowa Board of Regents, and Iowa State University. It enables Iowa high schools to send student transcripts electronically in a standardized format to any college, university, employer, or individual.
How does it work?
The Iowa eTranscript Gateway interfaces with the systems that store data at Iowa high schools
(called Student Information Systems, or SIS) to gather all the data needed to produce a transcript for a student.
The Gateway can then securely transmit data electronically to anywhere in the world, either in the form of a PDF or,
for those colleges and universities who prefer this option, in the form of a data stream that can be imported directly
into the college admissions office's SIS. The eTranscript is standardized, meaning the same pieces of information are
included for every student regardless of their school’s SIS or grading system.
The Gateway improves efficiency on both sides; the process of pulling and sending data is reduced to a few clicks for the sender, and time-consuming manual data entry is eliminated for colleges that choose to receive the transcript information as a data stream.
What are the benefits of the Iowa eTranscript Gateway?
- Benefits for Iowa students:
- Provide postsecondary institutions with a complete and standardized record of academic performance, leading to more accurate course placement and greater student success.
- Reduce need for transcript processing fees.
- Deliver immediate transmission of transcript to intended recipients.
- Increase efficiency in Iowa college application process.
- Enable statewide research for improving student performance and pathways to postsecondary education.
- Benefits for Iowa high schools:
- Eliminate the need for mailing hard copy transcripts or for outsourcing transcript services to commercial vendors.
- Reduce the need for transcript processing fees.
- Enable students’ transcripts to reach their intended recipients instantly.
- Protect student transcript data by utilizing the latest data exchange technology.
- Benefits for colleges and universities:
- Receive transcripts much faster.
- Receive transcripts in a standardized format.
- Receive transcript as a data stream rather than a PDF, allowing the transcript data to be imported directly into the college’s SIS, significantly increasing processing efficiency and cost savings (optional).
Will all Iowa high schools and colleges be required to participate in the Iowa eTranscript Gateway?
Not at this time.
What does the Iowa eTranscript look like?
All PDF transcripts appear in the same standardized format regardless of the student’s high school. The transcript recipient may choose to receive the transcript in a PDF format or as a data stream.
Will it be considered an official transcript?
Yes. The transcript information will still originate from the high school and be sent to the recipient using the latest data exchange security technology, so it will be an official transcript.
Are there unique features of the Iowa eTranscript?
Yes, some of the unique features include:
- Method of delivery
- Colleges and universities will have the option to receive Iowa eTranscripts as a data stream. This will enable the colleges to import the transcript data directly into their SIS, significantly increasing their processing efficiencies and cost savings.
- SCED codes
In addition, we are exploring augmenting the eTranscript with additional information, such as:
- Every course listed on the Iowa eTranscript includes the School Codes for the Exchange of Data (SCED) code assigned by the school. The SCED code is a course classification system which makes it easier for secondary schools, colleges, and universities to compare high school courses across school districts.
- Standardized GPA
- The methods used to calculate students’ cumulative GPAs vary significantly across Iowa’s high schools. This makes it challenging for colleges and universities to equitably consider applicants from different high schools. As such, in addition to reporting the student’s Local Cumulative GPA, the Iowa eTranscript could calculate and report a Standardized GPA for the student which uses the same methodology across all school districts.
- Automatic admission information on Regent universities and community colleges
- For students in the 12th grade, the Iowa eTranscript could include a notation indicating the Iowa Regent universities and the nearest Iowa community college to which the student’s academic records qualify him or her for automatic admission, if they choose to apply.
Which Iowa high schools will be eligible to participate in the Iowa eTranscript Gateway?
Iowa high schools that report their data via Student Reporting in Iowa (SRI) are eligible to participate in the Iowa eTranscript Gateway.
What about high schools that use Standards-Based Grading (SBG)?
Because school districts that already transitioned (or are in the process of transitioning) to SBG have done so in their own unique way, discussions are currently underway with SBG representatives to determine how SBG can be reflected on the Iowa eTranscript. As such, the current eTranscript PDF shows this area as under development.
What is the timeline for implementation?
Testing for the Iowa eTranscript Gateway is expected to begin in the 2022-2023 academic year. The goal is to gradually phase districts and colleges into the project throughout the year.
What should our district expect if we participate in the testing?
During the initial phase of testing, your district will work closely with the Iowa Department of Education and your school’s SIS vendor to help identify and resolve any discrepancies that might exist between your school’s current printed transcript and your school’s Iowa eTranscript PDF. Once the sending side of this process has been tested and validated, your district will begin working with an Iowa college or university to validate the receiving side. Throughout the testing phase, your district will continue to send transcripts to other institutions using the same procedure you currently use.
I received an email about a transcript-related product or service from an organization other than the Department of Education, Board of Regents, or Iowa State University. Is this connected to the Iowa eTranscript Gateway?
No. Any communications regarding this project will come from one of these organizations and contain the Iowa eTranscript Gateway logo and branding.